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TERMS & CONDITIONS
Bookings cannot be made by anyone under the age of 18.
Timorous Beastie Events provide a personal license holder and fully trained bar staff as required by legislation during your event. The number of staff required will depend on the numbers of guests at your event.
On your behalf we will obtain an occasional alcohol license for the event subject to there being no reason for the license to be refused by the Licensing Board. Bar opening times will be subject to approval by the relevant authorities and any restrictions placed upon the event strictly adhered to. At least 40 days in advance of any event is required to ensure the application is made within the relevant Licensing Boards timescales. The license costs £10.38 which will be charged as an extra cost.
All correspondence will solely be between the person who made the booking and Timorous Beastie Events.
Timorous Beastie Events will be the sole provider of all alcoholic beverages at the event unless previously agreed.
Where corkage fees apply these will be added to the bill and must be paid by the client by cash or card before the event ends, an agreed corkage deposit will be required in advance of the event.
Access to the venue in advance of the application to the Licensing Board being made to accurately represent the location of the bar for your event.
Access the day before the event, where possible, to ensure the bar is sited appropriately. Where this is not possible, we require a minimum of 3-hour access to the venue prior to the start of the event to provide and assemble the required goods and equipment. We also need sufficient time between the closing of the bar and having to vacate the venue to enable all goods and equipment to be dismantled and removed.
The Horsebox requires a minimum of 6m x 5m to fully operate and a head height of 3m. Dependent on the event restrictions regarding consumption of alcohol in public areas we may require a space of 10m x 6m to enable a small area for drinking.
In order to bring our Horsebox to your event we need to have space for a 3x3m gazebo to be permanently placed behind the Horsebox (unless otherwise agreed before the event). We will need sufficient turning space as well as time to get the Horsebox ready.
The horseboxes will require a 16 amp single phase supply via 13 amp socket at venue, if required a generator can be hired if required at client cost.
For weddings and events, we will use our reusable plastic glassware or as an extra cost, hire in appropriate glassware subject to venue and license agreements, agreed before the event. Please note that during the post event lock-down following COVID:19 we will be using disposable plastic glasses to promote single use. Paper straws will be used.
A non-refundable deposit of £300 is required to secure your event date. This enables us to start all the proceedings for your event and includes the hire of the Horsebox Bar and two trained members of staff. If you haven’t paid a deposit your event is not secured, please note that we may take other bookings.
If you book a bar with us and have 100 guests or over attending your event there will be a minimum spend of £1000* on the bar unless previously agreed otherwise. If you have under 100 guests attending your event there will be a minimum spend of £750* unless previously agreed. *payable one month before event.
This minimum spend will be returned to you if the minimum amount on the bar is met. If the minimum spend is not met then this will be taken from your deposit or if the deposit is not enough, you will be asked to make payment by card prior to leaving the venue.
If more than two staff are required this is charged at £15 per hour per member of staff.
If the event has been booked less than eight weeks before the event takes place then the full amount must be cleared in our bank account no less than 46 working days prior to the event.
Please note once an agreement on price has been agreed and the deposit or first installment taken no alteration to the agreed price can be provided unless additional guests or drinks are required.
Any events within 50-mile radius of Stirling will not incur any travel fees, anything further will be charged at £0.50 per mile.
We always encourage responsible drinking and act within the law. We reserve the right to refuse alcohol to anyone who becomes or seems to be aggressive, or drunk.
If you or any of your party are lucky enough to look under the age of 25, please do not be offended if we ask you for proof of age. We operate the Challenge 25 scheme at all parties and events, private or public.
All our prices are subject to change depending on availability and Minimum Alcohol pricing legislation, although once a menu is agreed for an event then no changes will be made to the pricing during that event.
All our full spirit measures are dictated by the license we are operating under. Where possible we endeavour to operate using 25ml but this may not always be possible.
Timorous Beastie Events has full Public Liability Insurance and Employers Liability Insurance.
In the event that Timorous Beastie Events are unable to provide services as agreed due to circumstances out with their control (such as transport or major weather conditions) we will not be held responsible for loss, cancellation or delay. In the event a venue has no recycling facilities and additional bottles have been purchased for clients.
If you have any questions regarding out T&C’s please email us at info@timorousbeastie.co.uk